See It In Action

One club, four views

Here's what the director, the coach, the family and the athlete each see inside TryoutScout. These are real screens from our demo club, with no account required.

1. Club & Director 2. Coach 3. Family 4. Athlete 14+

Step 1 · Club & Director

Run tryouts from registration to roster offers

Directors share one registration link, families sign up without creating an account, and every player flows through the same pipeline from check-in to a roster decision.

Online tryout registration with consents and waivers built in
Check-in on the day by date of birth
Tryout evaluations and decisions across every session
Roster offers go to the parent or guardian, with roster status tracked by team

Showcase FC tryout registration form with player information fields and a note that players under 14 are managed through the parent account — The public tryout registration form families fill out

Tryout check-in screen asking for the player’s date of birth to find their session — Tryout check-in

Tryout Decisions table for the U15 Boys Fall Tryout listing each player’s tryout number, position, team level, decision and coach notes — Tryout evaluations and decisions for every player

Roster Status page showing verbal commitments, approved players, pending offers and roster fill for each team — Roster status by team, including offers still pending

Roster offer page a parent opens to accept or decline a spot on the Showcase U15 Boys Premier team — The roster offer the parent or guardian accepts or declines

Step 2 · Coach

Write development plans and season evaluations

Coaches work from their own roster. Each IDP cycle shows where every player stands, and players U13 and older get a position-specific template.

Individual Development Plans with strengths, growth areas and an action plan
Mid-season and end-of-season evaluations
Progress for the player’s self-assessment and the coach’s side of each plan
Plans are shared with the family once the coach publishes them

Coach portal IDP Evaluations page for the Fall 2026 cycle listing players with position, self and coach progress, and plans ready to publish — IDP Evaluations in the coach portal

Step 3 · Family

One parent portal for everything about your player

Parents and guardians see the team calendar, team chat, published development plans and Coach Messages, for every child they have at the club.

Team calendar you can subscribe to
Team chat and club announcements
Published development plans and evaluations, view-only
Coach Messages: notes and reflection prompts the coach shares with your player

Players 13 and under are always managed through a parent or guardian account. They don’t have their own login; everything comes to the parent.

Parent portal Coach Messages page showing development notes the coach shared and the player’s answers to reflection prompts — Coach Messages in the parent portal

Parent dashboard cards: an older child with their own account, and a younger child whose account runs through the parent until they are eligible — Each child’s account status on the parent dashboard

Step 4 · Athlete 14+

Older players get their own login

From their 14th birthday, and once they’re playing at U15 or older, a player can have their own account after a parent or guardian approves it. Parents stay copied on club notices and can still read coach messages.

Their own login, turned on by a parent or guardian
Reflections: answer the coach’s prompts in their own words
Player Passport: every published IDP and evaluation in one downloadable PDF

Athlete portal My Reflections page with a training reflection showing the player’s What Went Well and Even Better If answers — Reflections in the athlete portal

Player Passport PDF showing two Individual Development Plans with strengths, development opportunity and action plan, and a table of published season evaluations — Player Passport PDF, downloaded from the athlete portal

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